International Polar Year Archiving Announcement
IPY International Office
For further information, please go to:
http://www.ipy.org/index.php?ipy/detail/archiving_ipy_2007_8
The International Polar Year (IPY) International Office announces
digital archiving for storage of IPY material. During the IPY 2007-2008,
many documents, presentations, and multi-media tools have been developed
that are a critical legacy of this historical research period. In order
to learn from experiences, and present a comprehensive account to
historians and scientists of the future, the Scott Polar Research
Institute (SPRI) and Canadian IPY Secretariat at the University of
Alberta have developed a process for capture and storage of digital
material. This process has been endorsed and developed with the IPY
International Programme Office and Joint Committee.
Material can be related to IPY planning and implementation, logistics,
community engagement, and other important events. Appropriate material
includes emails, presentations, key documents, images, videos, and other
digital files. All material will be publicly accessible except for those
documents specified as 'closed.' Closed documents will be accessible
only by individual request to SPRI, and for specific research purposes.
Physical artifacts should be archived with national or institutional
libraries. A separate process is in place for storage of scientific data
through the IPY Data and Information Service (IPY-DIS). Publications
should be submitted to the IPY Publications Database.
Files may either be uploaded individually on the IPY Digital Resource
Library (DiTRL) web interface, or, for larger collections, uploaded by
batch submission. For the latter, you will be asked to store your files
on a CD or DVD, or transfer them by FTP to the University of Alberta for
uploading. You will also be asked to complete a simple spreadsheet
detailing an overview of the material. For more information on the
archiving process, including uploading and security, please visit
IPY-DiTRL at: http://sunsite.ualberta.ca/Projects/IPY/.
For further information about IPY Archiving, please go to:
http://www.ipy.org/index.php?ipy/detail/archiving_ipy_2007_8.